User Profile


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User Profiles organize users in the LMS with three required attributes: organization assignment, position code, and role. Systems that operate with Person-to-Person Reporting also provide a fourth user attribute: direct and alternate managers.

The User Profile defines where every user in belongs within your LMS Organization. A profile can be set up manually, with the user import template, or by integration with your HRIS system. Position assignments drive a user's training plan and responsibilities. LMS Roles determine which features and tool sets the user can access.

If a user has more than one organizational assignment in LatitudeLearning, they will be set up with more than one User Profile. Multiple profiles are required for an employee who works at more than one franchise location, for example, or for district sales managers who need to oversee several locations.


Configure your LMS Reporting Hierarchy based on position or user relationships, so that managers can assign training, review transcripts, and approve courses as required. LatitudeLearning allows training facilitators to have secondary profiles at a higher level of the organization structure, such as Company or Division, so they can oversee training schedules and activities happening across multiple locations.

All training in LatitudeLearning is assigned and tracked to the user's Primary Profile. While it is possible to be assigned more than one profile, training goals and course transcripts are tied to a person's primary organization. In order to review someone’s training, a Manager must have an organization profile that allows for training oversight of the subordinate’s location where the training took place.

A User Profile is the basic user construct in LatitudeLearning consisting of three, and sometimes four, components. With this structure, users will operate with a hierarchical position, the proper role, report to the appropriate manager, and have transcripts saved in the location where the user operates.

Related Support Documentation

Managing User
Accounts & Profiles