When managing student enrollment in classroom Offerings for in-person or online instructor-led courses, it is often necessary to make adjustments to the class Roster. Portal Administrators and Instructors can use the Roster Management feature to perform common tasks such as processing student cancellations, making user substitutions from the waitlist, allowing enrollment over the set maximum, and documenting course completions -- pass, fail or otherwise -- for all attendees.  

Employee Oversight and Approval Management Portal Administrators can establish approval requirements for LMS users attempting any of the following activities: 

--Course Enrollment: A student enrolls in a course that is set to require management approval.  

--Interest Lists: A student is ineligible or otherwise unable to enroll in a desired course, and therefore expresses an interest in attending in the future. 

--User Self Registration: A new user wants to register for an account in your LMS portal. Any LMS user who is assigned a supervisory Position will have Employees and Approvals tabs enabled on his or her Classic home page or on the Navigation page. 

These dynamic information feeds allow managerial oversight of all users assigned to the same Organization with direct reporting relationships, as well as easy management of their approval requests as described above.

Latitude Learning has made it easy for LMS administrators to set course completion deadlines, as well as automated due date reminders for enrolled students. Setting a course deadline does not create a universal “due date” in the traditional sense, but instead sets a strict timeline for the number of days in which an individual user is granted access to the course, counting from their Enrollment Date forward. If a user does not complete the course within the outlined time frame, he or she will be blocked from viewing the course details and all associated content.

When a Portal Administrator or Instructor is enrolling others in a Classroom course, some scenarios are likely to occur:

• There are not enough seats left in the Offering to accommodate those who are trying to enroll in it.
• There is room for some extra students, but the maximum enrollment limit has been reached. For instance, an Offering may have moved to a room with a larger capacity than originally noted.
• An enrolled student cancels, opening a seat for another user.

Prerequisites are used to define enrollment eligibility rules, which are enforced by the LMS during the course enrollment process. Portal Administrators can establish rules related to a user’s position, user group membership or training history to specify eligibility requirements. These rules are strict, but can be adjusted at anytime. The concept is to configure courses to reserve enrollment for students who fulfill eligibility criteria, and therefore prevent all others from enrolling.

LMS Administrators and Instructors have the ability to search for users and view their training history. Visibility of users is scoped to the Organizations for which the administrator or instructor has active profiles with the appropriate Position and Role assignments (i.e. A user’s employee list is scoped according to Position hierarchy and Company vs. Location level profiles). Portal Administrators also have the ability to edit a student’s training history and add or inactivate transcripts.  

If you want to highlight a set of courses for your student-users, but do not want to enroll them upfront, you can feature courses on their Classic home page or the Navigation Page using tools included with the Latitude Learning LMS.

Portal Administrators use the Course Series functionality to bundle multiple courses into a logical chain of predecessor and successor coursework. The Series feature is a flexible course configuration tool, allowing you to design unique tracks of learning in many ways. This document provides just a few examples of how a Series can be defined, and how auto-enrollments and/or interest records are generated for users based on different enrollment scenarios.

Subscription programs are a collection of courses only made available to specific organizations (i.e clients, franchises, stores) within your LMS. Once a Subscription is created and assigned, student-users within the subscribed organization have at-a-glance access to program coursework under the “Available Subscription Courses section of their home page. Learn about the course, organization, and subscription settings that can be used to forgo enrollment requirements for tuition payment or manager approval.

Administrators who would like to create transcript records for course offerings that took place in the past have three primary ways to add training history. Selecting the most suitable option will depend on the volume of data being imported and/or your role assignment within the LMS. This document explains how to:

• Manually Add a New Transcript to a User’s Profile
• Create or Reopen a Past Offering and Manage the Roster
• Import a Large Volume of Transcript Data

Distribution Groups are used to define rules that control user ability to enroll, or be auto-enrolled, in scheduled course Offerings.  By default, when you create an offering for a classroom course, it is available to all users within the Business Units that house the course in their catalogs. You can limit the availability of an offering to a specific subset of users by assigning them to distribution groups.  

Classroom courses are designed to function as Instructor-led Training (ILT), either in a physical location or via webinar using a preferred web meeting application. After a Portal Administrator creates a Classroom course, he or an authorized Instructor can create Offerings in which students can enroll in the course for a specific date, time, and location. Review this step-by-step information to learn more about creating Classroom courses and Offerings.